A. As needed, the purchasing agent in conjunction with the using department or agency shall develop standards specifications for repetitively procured items and service.

B. Every specification shall be prepared to assure the broadest possible bidder participation consistent with the needs of the using department or agency.

C. Alternate specifications provisions for any particular bid invitation may be established by the purchasing agent.

D. No oral interpretation of any written specification shall be made to any bidder as to the meaning of the specification. If a prospective bidder discovers discrepancies or omissions in any specification or if the bidder is in doubt as to the naming of any specification, the bidder shall request clarification or modification from the city, in writing, and delivered to the purchasing agent or such person as is otherwise authorized in the specification at least five days before the time specified for opening of the bids, unless a different time is otherwise specified in the specifications. Interpretations or modifications shall be issued by the purchasing agent, or such other person as is authorized in the specifications, in the form of an addendum to the specifications and, when issued, shall be transmitted as promptly as practical to all parties known by the purchasing agent to have received copies of the specifications. The provisions of the subsection shall be deemed to be included in all bid specifications issued by the city, including any public project, whether or not the provisions are specifically included in such specifications. (Ord. 429 §1 (Exh. 1), 1999).